How Do I Set Up Email Using Microsoft Outlook?

Outlook Email Settings: Name and Email

Microsoft Outlook

1. Add your Corporate Communications email account selecting Accounts Settings under the File > Info menu.


Microsoft Outlook
2. In the new "Account Settings" box that appears, click on "New".


Microsoft Outlook
3. A dialog box will ask for the type of account you want to create. Choose "Manually configure server settings or additional server types" and click Next.


Microsoft Outlook
4. On the next screen, choose "Internet E-mail" and click Next.

Microsoft Outlook

Outlook Email Settings: Server Settings

Microsoft Outlook
5. Here, enter your name and email address under User Information. Under Server Information, enter the mail server name located in your account sheet (ie, mail.corporatecomm.com) as BOTH your incoming and outgoing Server Names. The account type can be either POP3 or IMAP. Click More Settings ...


Microsoft Outlook
6. The Internet E-mail Settings window appears. Click Outgoing Server and choose "My outgoing server (SMTP) requires authentication" and "Use same settings as my incoming mail server". Click Advanced.

Microsoft Outlook

7. On the Advanced tab, check "This server requires an encrypted connection (SSL)". This will change the port number for the incoming server to either 995 or 993, depending on if you chose POP3 or IMAP. Underneath the Outgoing server field there will be a drop down menu. In that menu choose SSL then change the port number to 465. Click OK.


Microsoft Outlook
8. Back on the Add New Account window, click Next. Outlook will run a test to check to make sure your settings are correct. Once it finishes, click Close here and Next on the Add New Account window.


Microsoft Outlook
9. You should be all set! Click Finish.

Editing Outlook Settings for an Existing Account

If you want to edit an existing email account's settings, here are some guidelines.

Microsoft Outlook
1. Access your email account settings by selecting Accounts Settings under the File > Info menu.


Microsoft Outlook
2. Select your Corporate Communications account and click "Change ... "


Microsoft Outlook
3. Under Server Information, edit the server names. Click More Settings ...


Microsoft Outlook
4. Under "Outgoing Server" choose "My outgoing server (SMTP) requires authentication" and "Use same settings as my incoming mail server". Click Advanced.

Microsoft Outlook

5. On the Advanced tab, check "This server requires an encrypted connection (SSL)". This will change the port number for the incoming server to either 995 or 993, depending on if you chose POP3 or IMAP. Underneath the Outgoing server field there will be a drop down menu. In that menu choose SSL then change the port number to 465. Click OK.


Microsoft Outlook
6. Back on the Add New Account window, click Next. Outlook will run a test to check to make sure your settings are correct. Once it finishes, click Close here and Next on the Add New Account window.


Microsoft Outlook

You should be all set!

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